Bookkeeping for Contractors

A specialized bookkeeping service designed for medical professionals.

Contractors operate in one of the most financially complex small‑business environments. Between job‑based expenses, materials, subcontractors, deposits, retainers, and unpredictable cash flow, most contractors struggle to keep clean books without a system built specifically for construction workflows

Common Issues Contractors Face

  • Contractors rarely know which jobs are profitable because expenses aren’t tied to specific projects. This leads to underbidding, lost profit, and cash‑flow surprises.

  • Receipts pile up, fuel gets mixed with supplies, and labor isn’t allocated to jobs. Without separation, financial reports become meaningless.

  • Missing W‑9s, paying subs through multiple methods, and not tracking totals properly creates IRS exposure and year‑end chaos

  • Deposits get counted as income too early, progress payments aren’t tracked, and revenue doesn’t match work performed — causing tax overpayment.

  • Contractors have constant small purchases: hardware stores, lumber yards, fuel, dump fees. Most of these never make it into the books without a system.

Common Issues Contractors Face

  • Trucks, tools, rentals, and equipment purchases need proper categorization for deductions. Contractors often lose thousands by not tracking these correctly

  • Contractors get paid in chunks — deposits, progress payments, final payments. Without forecasting, they run out of cash mid‑project

  • For contractors with crews, payroll is complex: overtime, job allocation, workers comp audits. Most don’t track labor by job, which destroys job‑cost accuracy.

  • Contractors often do extra work without documenting it financially. This leads to lost revenue and disputes.

  • Because job‑costing and receipts are messy, contractors struggle with:

    • Year‑end tax prep

    • Loan applications

    • Insurance audits

    • Workers comp audits

Premiere Bookkeeping Provides

Giving you clarity you need, preventing tax overpayments, keeping cash flow predictable, categorizing expenses correctly, protecting from IRS penalties and keeping your books clean.

  • Job‑level income and expense tracking

  • Materials vs. labor separation

  • Tracking of change orders

  • Allocating overhead to jobs

  • Profitability reports for each project

  • W‑9 collection

  • 1099 preparation

  • Tracking subcontractor payments

  • Ensuring proper categorization for tax time

Categorize these correctly and ensure deductible items are captured.

  • Hardware

  • Lumber

  • Tools

  • Rentals

  • Fuel

  • Dump fees

  • Equipment purchase

This prevents tax overpayment and keeps cash flow predictable.

  • Deposits are not counted as income too early

  • Progress payments are tracked correctly

  • Revenue matches work performed

Maximize Vehicle Deductions.

  • Track mileage

  • Capture fuel receipts

  • Separate personal vs. business use

Deliverables

Monthly

  • Job‑Costing & Project Profitability Updates

  • Subcontractor & Vendor Payment Tracking

  • Monthly Financial Statements

Year‑End

  • CPA‑Ready Year‑End Package

  • 1099 Preparation for Subcontractors

  • Equipment & Depreciation Review

Pricing Rationale

Pricing reflects the high‑touch, high‑complexity nature of construction bookkeeping and the need for audit‑ready financials

Pricing Sheet

Solo Contractor / One‑Person Operation: $450–$650/month Solo Contractor / One‑Person Operation: $450–$650/month
Solo Contractor / One‑Person Operation: $450–$650/month
$0.00

For independent contractors or very small operations with simple job structures.

Best for:

  • One‑person businesses

  • Light subcontractor usage

  • Simple job‑costing needs

  • Basic materials and fuel tracking

  • Occasional equipment purchases

Includes:

  • Job‑costing

  • Materials tracking

  • Mileage/fuel

  • Quarterly tax estimates

  • Simple subcontractor payments

Small Crew (2–5 workers) Small Crew (2–5 workers)
Small Crew (2–5 workers)
$0.00

For growing contractors managing multiple jobs, subcontractors, and payroll.

Best for:

  • Contractors with a small crew

  • Regular subcontractor payments

  • Multiple active jobs at once

  • Payroll or labor allocation needs

  • Increasing materials and equipment activity

Includes:

  • Payroll categorization

  • Labor allocation

  • Subcontractor 1099s

  • Job‑level profitability

  • Progress payment tracking

Add Ons Add Ons
Add Ons
$0.00

  • Cleanup / Catch‑Up Work:$600–$2,500

  • System Setup  + job‑costing tools: $350–$650

  • Receipt/Mileage App Setup: $75–$150

  • 1099 Contractor Preparation:$15–$25 per subcontractor

Growing Contractor / Multi‑Crew Operation: $1,300–$2,000/month Growing Contractor / Multi‑Crew Operation: $1,300–$2,000/month
Growing Contractor / Multi‑Crew Operation: $1,300–$2,000/month
$0.00

For established contractors with multiple crews, high job volume, and complex financial workflows.

Best for:

  • Multi‑crew operations

  • High‑volume subcontractor management

  • Advanced job‑costing and overhead allocation

  • Equipment purchases and depreciation

  • Cash‑flow forecasting and monthly review meetings

Includes:

  • Advanced job‑costing

  • Multiple crews

  • Equipment purchases

  • Complex subcontractor management

  • Cash‑flow forecasting

  • Monthly financial review meetings

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