Bookkeeping for Doctors
A specialized bookkeeping service designed for medical professionals.
Doctors and medical professionals operate in a highly regulated environment where income sources vary, expenses must be categorized precisely, and compliance is non‑negotiable. My bookkeeping service is tailored to the unique financial workflows of medical practices, private physicians, and healthcare providers.
Unique Doctor Bookkeeping
Multiple income streams (insurance reimbursements, patient payments, copays)
Delayed or partial insurance reimbursements
Strict compliance requirements
High‑value equipment purchases and depreciation
Continuing education and licensing fees
Staff payroll and contractor payments
HIPAA‑sensitive documentation workflows
Common Issues Doctors Face
Insurance reimbursements not matching expected amounts
Missing documentation for high‑value equipment
No system for tracking CME and licensing expenses
Mixing personal and practice expenses
No visibility into profitability by service type
Inconsistent categorization across months
No year‑end organization for tax filing
Premiere Bookkeeping Provides
Income tracking across insurance, patient payments, and reimbursements
Expense categorization for medical supplies, labs, equipment, and software
Depreciation schedules for medical equipment
Licensing, credentialing, and CME expense tracking
Payroll and contractor payment documentation
Monthly reconciliations
Quarterly tax estimate support
Year‑end Schedule C or business entity support
Accurate tracking of reimbursements and patient payments
Clean categorization for medical‑specific expenses
Organized documentation for tax time
Clear visibility into practice profitability
Compliance‑friendly workflows
Peace of mind knowing your books are handled correctly
Deliverables
Monthly:
Categorized income and expenses
Reconciled accounts
Reimbursement tracking summary
Equipment and supply expense logs
Monthly financial snapshot
Year‑End:
Schedule C or entity support package
Depreciation schedules
Organized documentation for your CPA
Pricing Sheet
Pricing Rationale
Pricing reflects the regulatory complexity, multi‑stream revenue, and high‑value financial activity of medical practices
For growing practices with multiple income streams and higher compliance needs.
Best for:
Multi‑provider practices
Moderate insurance billing
2–10 employees
Equipment purchases & depreciation
More complex expense structure
Includes everything in Starter, plus:
Detailed insurance reimbursement tracking
AR monitoring (non‑collections)
Equipment depreciation schedules
Payroll review & posting
Vendor management
Monthly KPI dashboard (collections, reimbursements, overhead %)
Support for credentialing‑related financial documentation
Priority support
For established practices with high volume, multiple providers, or complex insurance workflows.
Includes everything in Professional, plus:
Full AR/insurance reimbursement tracking
Audit‑ready documentation
Support for malpractice insurance audits
Budgeting & forecasting
Monthly strategy meeting
Cash‑flow planning
Custom reporting for owners/partners
Liaison support for CPA or tax preparer
Year‑end close & prep included
For solo practitioners or very small offices with low transaction volume.
Best for:
One‑provider practices
Low insurance volume
Minimal staff
Simple monthly expenses
Includes:
Monthly categorization of income & expenses
Reconciliation of all bank/credit accounts
Tracking of insurance reimbursements (basic)
Tracking of copays & private‑pay income
Payroll journal entries (if payroll is outsourced)
Quarterly tax estimate support
Monthly financial statements
Email support
Cleanup: $1,200–$2,500
AR/collections support: $150–$350/month
Inventory tracking setup: $250–$600
Multi‑location consolidation: custom quote
Advanced KPI dashboards: $150–$300/month
Payroll processing: $75–$150/month
1099 prep: $15/contractor